PHASE WISE JOURNEY
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Roadmap >> Initiating Project & Appointing PMC
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Abbreviations: (Secretary - Sec, Member/s - Mem, Milestone - M, Record - R, Guideposts - GP)
Abbreviations: (Secretary - Sec, Member/s - Mem, Milestone - M, Record - R, Guideposts - GP)
| Sr. No. | Step | By | Particulars | M/ R/ G |
|---|---|---|---|---|
| 1 | Send request to convene SGBM1 for decision on Redevelopment | Mem | Min 20% Members should send request to the Secretary | |
| 2 | MCM1 - To schedule SGBM1 | Sec | MCM1 to be held within 8 days from receipt of request. | |
| 3 | Obtain proposals from experienced PMCs | MC | It is best to provide important details about the project and specify a structured format in which the PMCs should send their proposals. Press Notice may be issued for wider reach. 79A suggests that minimum 3 proposals should be obtained. For the suggested Format of Proposal, refer to Guidepost. | GP |
| 4 | Prepare Comparative Statement and Shortlist of PMCs proposals | MC | Once PMCs' proposals are received in a structured format, a Technical Statement & Commercial Statement shall be prepared based on appropriate criteria and then evaluated on merit. For suggested PMC Selection Criteria, refer to Guidepost. | GP |
| 5 | Presentations of Shortlisted PMCs to members | MC | This may lead to further shortlist based on Selection Criteria and Finalization of Terms. | |
| 6 | Send out Notice to members for SGBM1 | MC | Min 14 days’ notice. Send PMCs’ comparative statement for Members information. Invite suggestions/ recommendations from members. Schedule SGBM1 within 2 months from MCM1. | |
| 7 | SGBM1 - Decision for RD & Selection of PMC | MC | Consent to be obtained to initiate the Project. PMC may be selected in accordance with the procedure suggested in 79A.
Resolutions to be passed: 1. To record Members' consent for RD 2. To Select PMC, to Confirm his terms of appointment and consent to issue a Letter of Appointment to him 3. To instruct PMC to submit a Roadmap for different stages upto vacating the premises 4. To instruct PMC to prepare a Feasibility Report Notes (as per 79A): 1. Min Quorum required is 2/3 of total members. 2. Resolution should be passed with at least 51% of total members, who should accord their consent for RD. 3. Minutes of Meeting (MoM) should be sent to members as well as to Dy. Registrar’s office. 4. If quorum for SGBM is inadequate, it shall be adjourned and reconvened within 1 month with 7 days Notice. 5. If quorum is inadequate even for reconvened SGBM, it shall be cancelled. Another SGBM shall not be called within 3 months thereafter. | M & R |
| 8 | Send Minutes of Meeting (MoM) to members | Sec | Within 7 days from SGBM1. | |
| 9 | Send MoM to Dy. Registrar | Sec | Within 15 days from SGBM1. | |
| 10 | Issue Letter of Appointment (LoA) to PMC | MC | As per 79A, the LoA should be issued to the selected PMC within 30 days from SGBM1 and PMC's Letter of Acceptance should be obtained. For Suggested Contents of LoA, refer to Guidepost. | R & GP |
| 11 | Submit a Roadmap & Time Schedule for different stages up to Vacating the premises | PMC | Milestones should be identified in the Time Schedule.
For suggested List of Major Milestones, refer to Guidepost. | GP |