PHASE WISE JOURNEY
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Guideposts >> Tendering
Abbreviations: (Secretary - Sec, Member/s - Mem, Milestone - M, Record - R, Guideposts - GP)
| Sr. No. | Guideposts |
|---|---|
| 1 | Broad Sections of Tender Documents: Tender may be prepared in a 2 Bid System viz. Technical Bid and Commercial Bid. Broad Sections of these bids may be as under: 1. Technical Bid: a) Tender Notice, Instructions to Bidders b) Process of Bidding, Schedule of Dates c) Evaluation & Selection of Developer d) Project Info (Plot and Members), Ref Docs, DCPR Regulation e) Info to be Provided by Bidders f) Scope of Work & Time Frame g) General Conditions of Contract h) Special Conditions of Contract i) Work Specs, Amenities, Approved Brands j) Form of Tender/ Undertaking and Validity Period 2. Commercial Bid: a) Member Benefits: Addl Carpet Area, Corpus, Rent, Brokerage, Transportation, Car Parks b) Costs, Compensations, Reimbursements: Cost incurred by Soc, Prof fees of Soc's Consultants, Settlement costs (if any), Corpus for Soc c) Securities & Guarantees: Security Deposit, Bank Guarantee, Sale Area under Lien d) Stages of Release of Payments of various amounts. e) Form of Commercial Offer. |
| 2 | Contents of Press Notice of Tender: a) Soc Name, Address/ Location b) Type of Plot (Freehold, Leasehold, MHADA, Collector etc), Plot Area, No. of Flats/ Shops, Status of Conveyance c) Highlights & Special Instructions, if any d) Place of Sale, Tender fees, How to Pay e) Important Dates f) Contact Details (Soc & PMC) |
| 3 | Contents of Project Brief for Soc Members: a) Soc Name, Address b) Plot Area, Abutting Roads, Type of Plot (Freehold, Leasehold, MHADA, Collector etc), Status of Conveyance c) Building wise No. of Flats/ Shops and their Carpet Areas d) Mode of RD & Special Instructions, if any e) Tender Cost and EMD f) Docs provided with Tender g) Dates & Place of Sale, Pre-bid Meeting, Submission & Opening of Bids h) Contact Details (Soc & PMC) Note: This Project Brief may also be circulated openly for wider reach. |
| 4 | Format for Recording Sale of Tenders: 1. Name of Bidder 2. Name of Person purchasing Tender 3. Date & Time of Purchase 4. Details of Payment of Tender Fees (Issue Receipt) 5. Name, Mobile No. & Email of Dev's Representative for further Communication 6. Signature of person collecting Tender docs |
| 5 | Procedure for Pre-Bid Meeting: a) Attendance of bidders, Welcome & Introduction b) Brief on Contents of Tender Docs (TB & CB), Special Conditions/ Instructions, if any c) Brief on Process of Bidding (Filling & Submission of Tender Docs, Credentials to be submitted and Schedule of Dates) d) Brief on Process of Evaluation, Shortlisting & Selection e) About Conditions and Deviations in bids f) Answer Bidders' Queries g) List Additional Info requested by Bidders |
| 6 | Broad Points for the Common set of Amendments (CSA): a) Clarifications on Technical Bid b) Clarifications on Commercial Bid c) Special Conditions/ Instructions d) Amendments to existing Tender provisions e) Additional provisions f) Additional info/ docs being provided g) About Conditions and Deviations in bids h) Further instructions on submission of bids Notes: 1. CSA shall be common to all bidders 2. CSA shall form an integral part of the Tender docs |
| 7 | Format for Recording Receipt of Bids: 1. Name of Bidder 2. Name & Mobile No. of Person submitting bid 3. Date & Time of Submission 4. Details of EMD received 5. Signature of person submitting bid Notes: 1. Each Bid envelope should be signed on seal by Society's representative 2. Sr No. and Date & Time of receipt should be mentioned on each Bid envelope" |
| 8 | Procedure for Opening Bids: a) Attendance of MC, PMC, Bidders' representatives b) Welcome & Briefing on Bid Opening Process c) Checking seal of bids d) Verifying EMD and noting its details e) Opening bids one by one and announcing broad contents f) Verifying Form of Tender and such other important details in Tech Bid g) Announcing Commercial Offer for each bid and any deviations therein h) MC to sign Technical and Commercial Bids Notes: 1. Interested bidders may attend the meeting 2. There shall be no Q & A 3. After conclusion of the meeting, bids may be handed over to PMC for scrutiny and analysis. |